*To view and Reset the Counts back to 0, see the instructions in red at the bottom of the page.
These are instructions for how to setup user codes in a Sharp copier. The end result of this procedure will require a code/user name and password to Copy, Print, Scan, or Fax. This procedure will show you how to activate user control, create authority groups, create users, view/manage the number of pages used by each user, and reset the counts for auditing purposes. Once User Control is activated computers that currently print to the Sharp MFP will require a User Code in the print driver to resume printing activity.
1. Once the Sharp MFP is on the network you can access the web page by typing the IP address of the machine into a web browser. The IP address can be obtained by printing a NIC page from the MFP touch-screen.
2. Open a web browser and enter the IP address in the address bar, then click “User Control” on the left.
The password by default is “admin” without the quotes.
Click “Authority Group List” on the left, then click “Add”
These groups designate what authority the users will have. You can create several different authority groups depending on how much control you need over the users. Typically we create a group for users with access to only Black and White printing, and a group for users who will have access to both Color and Black and White.
Once you have created your Authority Groups it is time to activate “User Control.” Click on “Default Settings” on the left menu. “Enable” user control, choose your
authentication type(user number is recommended), and check the “Disable of Printing by Invalid Users” if you want only someone with a code to be able to print to the machine. “Submit” the settings.
The next step is to create the Users. Click “User List” on the left menu. Since we
activated “User Control” another login is required. Click the “Administrator Login”
button, the password is “admin” Once you’re on the “User List” page, click “Add”
Name the sser, assign their code, and choose their “Authority Group.” “Submit.”
Once the Users have been created you must enter their code into the properties of their print driver so they can continue printing activity.
1. Go to the Printers menu in the Control Panel
2. Right click on the Sharp MFP, and go to Properties (Windows 7: Printer
3. Click Printing Preferences
4. Go to the “Job Handling” tab, check “User Number” and enter the desired user’s code.
At this point the users are ready to continue all activity on the Sharp MFPs with a
This procedure is to View/Reset the User Codes from the web interface.
1. On the web interface, login as Administrator.
2. Click “User Control” on the left menu.
3. Click “User Count” on the left menu.
4. Click “Save User Count” on the left menu.
5. Check the “Save and Delete the Data” box and click “Save.” This will export the data into an Excel spreadsheet for viewing, and will also reset all of the counts for each code back to zero.
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